WordPress migration service · Remote, worldwide
WordPress migration, planned like the business depends on it.
Moving to a new host, changing domain, recovering from a hosting problem or bringing a site onto WordPress? Y5MEDIA plans the move in writing, transfers files and data carefully, tests on staging, sets up SEO-aware redirects and checks that your business email still works before and after launch.
Every migration begins with a review of the existing website, its dependencies and the scope of work. Nothing is moved until you have approved a written plan.
The short version
Copying a website is easy. Moving a business without breaking it is the job.
A WordPress migration moves your site’s files, database, media and settings to a new server, domain or platform, and then proves that everything still works. The copy itself rarely takes long. What takes care is everything attached to it: the email that runs through the same DNS records, the contact form that quietly stops sending, the URLs that search engines have indexed for years, the plugin that will not run on a newer version of PHP.
We handle WordPress-to-WordPress moves, host and server changes, domain changes, WooCommerce stores, recoveries from backups, and migrations from other platforms onto WordPress. Each one starts with an assessment and ends with a written completion report.
Why migrations go wrong
Most migration damage is invisible on launch day.
Email stops arriving
Nameservers are switched and the MX, SPF or DKIM records for your mailboxes are not carried across. Nobody notices until customers say their messages bounced.
Search traffic slips
URLs change without one-to-one 301 redirects, canonicals still point at the old domain, or a staging “noindex” setting reaches the live site.
Forms fail silently
The form looks fine but the new server cannot send mail. Enquiries are lost for days or weeks.
The backup is incomplete
A missing uploads folder, a partial database export or a backup from the wrong date is found only after the old host has been cancelled.
Plugins break on the new server
A newer PHP version, different server rules or a lapsed licence stops a theme, page builder or plugin from working.
Access arrives too late
Domain registrar, DNS, hosting or third-party logins are with someone who has left, and the deadline does not move.
What we migrate
Ten kinds of WordPress move, scoped separately so you only pay for what applies.
Labels show how each item is normally handled. Standard is part of a typical migration of that type. Conditional depends on your setup and is confirmed in the assessment. Quoted separately is priced as its own line.
WordPress hosting and server migration
The same site, moved to a new host, VPS or cloud server.
- Full file and database transfer with integrity checks
- wp-config, database credentials and connection testing
- PHP, database and plugin compatibility review
- File permissions, cache configuration, SSL
- Testing on a temporary URL before DNS cutover
Domain change and URL restructuring
A rebrand, a new domain, or a cleaner URL structure.
- Inventory of existing URLs
- Site URL, home URL and internal link updates
- One-to-one 301 redirect map, no redirect chains
- Canonical, sitemap and HTTPS consistency
- Search Console change-of-address support
WordPress-to-WordPress migration
Moving an installation with its approved functionality intact.
- Pages, posts, media, menus, widgets, theme settings
- Custom post types, taxonomies and custom fields
- Page-builder layouts, forms and SMTP
- User roles, analytics and tracking scripts
Other platforms to WordPress
Wix, Squarespace, Webflow, Joomla, Drupal, Blogger, static HTML or a custom CMS. Content may be exported, imported by script or rebuilt; designs and integrations usually need rebuilding. We tell you which, page type by page type.
Quoted separatelyWooCommerce migration
Products and variations, categories, images, inventory, coupons, tax and shipping settings, payment gateway reconfiguration and checkout testing. Customer accounts and order history move where the source system and law allow it. Card data, gateway tokens and passwords are never promised.
ConditionalRecovery and emergency migration
Hosting suspended, server failed, old provider unreachable. We assess what is recoverable, restore in a controlled environment, document what is missing, and repair configuration within the agreed scope. Recovery cannot be guaranteed when data is missing, corrupted or inaccessible.
ConditionalMigration with redesign
Move and modernise together: important URLs identified first, approved layouts rebuilt, mobile usability improved, unnecessary plugins removed where safe. Redesign is priced apart from the move so any traffic change can be traced to one cause.
Quoted separatelyEmail and DNS continuity
DNS record review and preservation (A, AAAA, CNAME, MX, TXT, SPF, DKIM, DMARC), nameserver planning, coordination with Microsoft 365 or Google Workspace, and mail delivery tests where authorised. Moving mailboxes themselves is a separate task.
Standard Mailbox moves quoted separatelyPerformance and compatibility
PHP upgrade path, cache and CDN coordination, plugin conflict testing, and a PageSpeed Insights baseline compared before and after. We report the numbers; we do not promise a particular score.
ConditionalMaintenance after migration
Optional follow-on care: core, theme and plugin updates, backup and uptime monitoring, compatibility testing and agreed support. Never bundled automatically into a migration.
Quoted separatelyPlatforms and scenarios
Where your site is now, and where it is going.
- Shared hosting (cPanel, Plesk)
- VPS and dedicated servers
- Cloud servers
- Managed WordPress hosting
- GoDaddy, Hostinger, Namecheap and similar hosts
- Domain or subdomain change
- HTTP to HTTPS
- Elementor and other page builders
- WooCommerce
- Wix
- Squarespace
- Webflow
- Joomla
- Drupal
- Blogger
- Static HTML
- Custom CMS
- Restore from a backup archive
Not listed? Send the URL. If a migration is not sensible, or the source system will not export what you need, the assessment will say so.
How a migration runs
Eight steps. Nothing irreversible happens before step six.
- 01
Initial assessment
We review the URL, platform, hosting, database size, page count, critical features, traffic needs and destination.
You receiveInitial migration assessment - 02
Scope, risks and quotation
What moves as-is, what is rebuilt, what depends on the current environment, exclusions and timeline.
You receiveWritten scope, price, timeline and migration plan - 03
Backup and baseline
Recoverable backups created or verified, important URLs inventoried, SEO and performance baselines recorded, rollback defined.
You receiveBackup verification and pre-migration checklist - 04
Staging and migration
Files and database transferred, target environment configured, compatibility issues resolved away from your live site.
You receivePrivate staging site to review - 05
Quality assurance
The migrated site is tested against the agreed acceptance checklist, and you sign off.
You receiveQA checklist and issue list - 06
Launch and DNS cutover
Scheduled for a low-traffic window in your time zone. DNS, SSL and redirects validated; the rollback plan stays ready.
You receiveLive-site verification - 07
Post-migration monitoring
Critical pages, redirects, forms, logs and indexing signals checked for 14 days after launch. Longer monitoring is available on request.
You receivePost-launch report and open-issue list - 08
Handover
Configuration notes, account handover guidance and maintenance recommendations.
You receiveMigration completion report
About downtime: we build and test before the switch, so most visitors see either the old site or the new one. A short interruption can still happen at cutover because DNS caching, external services and access to the old host are outside anyone’s full control. We plan for it rather than promise it away.
SEO preservation
Protecting the search signals you already earned.
No one can promise that rankings stay exactly where they are; search engines re-crawl and re-evaluate a moved site. What we control is removing the avoidable causes of loss.
- Pre-migration crawl and URL inventory, including pages with backlinks
- Search visibility baseline from Search Console, where you give access
- Titles, meta descriptions and headings carried across unchanged unless agreed
- Canonical tags, robots directives and noindex settings checked on staging and live
- Structured data, image URLs and alt text verified
- One-to-one 301 redirects wherever a URL changes, tested for chains and loops
- Internal links updated to final URLs, not left relying on redirects
- XML sitemap regenerated and submitted
- Post-launch crawl compared with the original inventory
- Monitoring and fixes for migration-related errors during the 14-day post-launch period
Want the detail? Read our website migration SEO checklist.
Security and backups
Careful with access, careful with data.
Verified backups first
A backup is opened and checked before anything changes, not assumed to work. The old site and its backup are kept until you confirm the new one.
Least-privilege access
Temporary accounts with only the permissions the job needs, shared through a secure channel, never through a public form. Credential rotation recommended at handover.
Clean handover
Temporary files, staging copies and accounts we created are removed or handed to you. File permissions and SSL are checked; obvious security issues are flagged.
Migration includes basic security checks within the agreed scope. It is not a penetration test or a malware incident response; if we find signs of compromise, we stop, tell you, and agree the next step before continuing. See our data protection commitment and backup solutions.
Website and email continuity
Your website and your email often share one set of DNS records.
Moving a website changes where some records point. If the wrong records change, email stops. We review every record before cutover and change only what has to change.
| Record | What it does | During migration |
|---|---|---|
| A / AAAA | Points the domain at the web server | Updated at cutover, with lowered TTL in advance where possible |
| CNAME | Aliases such as www or service subdomains | Reviewed one by one; third-party ones preserved |
| MX | Routes incoming email | Preserved unless an approved change is needed |
| SPF (TXT) | Lists servers allowed to send your mail | Updated if the new web server sends form mail |
| DKIM | Signs outgoing mail | Preserved; verified after cutover |
| DMARC | Tells receivers how to treat failures | Preserved; checked for alignment |
| Nameservers | Decide who hosts all records | Changed only with a full record copy made first |
Quality assurance
The checklist your site passes before it goes live.
- Homepage and key landing pages render correctly
- Posts, pages, media and downloads load
- Menus and internal links resolve
- Forms submit and email is delivered
- Logins and user permissions work
- Cart, checkout and order emails (WooCommerce)
- Mobile and tablet layouts
- HTTPS everywhere, no mixed content
- Redirects return 301 to the right page
- Canonicals and indexability are correct
- Analytics and tag manager fire
- No PHP or JavaScript errors in logs/console
- Performance compared with baseline
- Scheduled tasks and backups running on the new host
Why Y5MEDIA
Plain about the risks. Documented at every step.
Written before anything moves. Scope, exclusions, timeline and rollback are agreed in writing. Changes get a change note first.
Website, email and DNS in one plan. The same team handles WordPress development, business email migration and managed IT, so the parts that usually fall between two providers do not.
Honest limits. We will tell you when a backup is not good enough, when a platform will not export cleanly, or when a migration and a redesign should not be done at once.
Lessons from real work. Read how a WordPress migration from a local backup under deadline pressure shaped our two-stage process: readiness assessment first, migration second.
Remote, from India, for clients worldwide. Cutover windows are planned around your business hours, not ours.
Scope and pricing
A fixed quote after the assessment. No guesswork, no hidden lines.
Migration prices depend on what is actually there, so we quote after reviewing the site rather than publishing a number that changes later. Your quote separates three things:
Migration fee
- Assessment and written plan
- Backup verification
- File, database and configuration transfer
- Staging, QA and launch
- 14 days of post-launch monitoring and a handover report
What changes the price
- Pages, media and database size
- Number of domains
- Custom code and integrations
- WooCommerce data
- Redirect complexity
- Recovery or security issues found
- Out-of-hours cutover window
Never hidden inside it
- Hosting fees and plugin or theme licences
- Redesign or new features
- Mailbox migration
- Custom development
- Recurring maintenance
Who it is for
Businesses whose website is part of how they earn.
Service firms and B2B companies
Lead forms, case studies and years of indexed content that must keep working and keep ranking.
Online stores
Products, orders and payment flows that have to be tested end to end before customers see the new store.
Schools, colleges and institutions
Content-heavy sites with media galleries, notices and admissions forms that cannot go dark mid-term.
Healthcare and professional practices
Booking and contact forms, with personal data handled carefully during the move.
Agencies and resellers
Migration work done for your clients, documented so you can hand it over under your own name.
Anyone leaving a failing host
Slow servers, suspensions, expiring contracts or an unreachable old provider.
Not a fit: one-click moves where a free plugin is genuinely enough. We will tell you if that is your case.
Where we work
One remote team, coordinated across time zones.
Y5MEDIA is based in India and delivers WordPress migrations remotely for businesses in India, the UAE and Dubai, Saudi Arabia, Qatar, Bahrain, Oman, Bangladesh, the United States and elsewhere. The process, documentation and pricing approach are the same wherever you are.
We do not keep offices outside India, and we do not need physical access to your premises. Communication runs over email, WhatsApp and video calls, and the cutover is scheduled for the quietest hour of your traffic.
Questions
Before you migrate.
Will my website go offline during the migration?
The new site is built and tested while the old one stays live. The switch is a DNS change; while it spreads, visitors see either the old or the new site. A brief interruption is still possible at cutover, so we schedule it for your quietest hours and keep a rollback ready. We do not promise zero downtime.
Will I lose my Google rankings?
Some movement after any migration is normal while search engines re-crawl the site. We reduce avoidable loss with a URL inventory, one-to-one 301 redirects, unchanged metadata, canonical and indexability checks, and post-launch monitoring. We cannot guarantee rankings.
Will my business email keep working?
Usually yes, if the DNS records are handled properly. We copy and review every record before any change, preserve MX, SPF, DKIM and DMARC unless a change is approved, and test delivery after cutover. If your mailboxes live on the old web host, moving them is a separate task.
How much does a WordPress migration cost?
It depends on site size, database, custom code, WooCommerce data, redirects and whether recovery work is needed. You receive a fixed written quote after the assessment, with hosting, licences, redesign, mailbox migration and maintenance listed separately.
How long does it take?
A straightforward host move is often a matter of days once access is in place. Platform migrations, stores and recoveries take longer. The written plan gives a timeline based on your site, and access delays are the most common reason timelines move.
What access do you need, and how do I share it safely?
Typically WordPress admin, hosting control panel or SFTP, DNS or registrar access, and optionally Search Console and Analytics. Never send passwords through the enquiry form. After the assessment we agree a secure way to share temporary, limited accounts, and recommend changing credentials at handover.
Can you migrate from a backup if the old host is gone?
Often, but not always. We first check what the backup contains: files, uploads, database, and their dates. If parts are missing or corrupted we document exactly what can and cannot be restored before you commit to the migration.
Can you move a Wix, Squarespace or Shopify site to WordPress?
Yes, with honest caveats. Content can usually be exported or scripted across; designs, apps and some data must be rebuilt. Shopify stores move to WooCommerce. The assessment lists what transfers and what is rebuilt.
Can you redesign the site at the same time?
Yes, but we price and plan it separately and often recommend migrating first, then redesigning, so that any change in traffic can be traced to one cause.
Do you work with businesses outside India?
Yes. All work is remote, and we regularly coordinate around Gulf and other time zones. There is no local office outside India.
Request a migration assessment
Tell us what needs moving. We will tell you the risks.
Send the basics below. We reply with questions or a proposed assessment scope, usually within one business day. Please do not include passwords or login details.
- WhatsApp+91 7902024242
- Emailsupport@y5media.com
- Prefer a full brief?Get a written proposal
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